Google Apps Resources

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How to migrate Google Drive files from one Google account to another.

Put everything in an Export folder

You probably don’t want to export everything, but if you do, select all your folders and drag them into a new folder in your root (top) directory named “Export”. This will make it possible for you to download all your files at once, a process which is detailed below. Downloading your Export folder Once you’ve created your Export folder and moved all your Drive contents into it, right-click the folder and select “Download…”. download graphic

Depending on the amount of files you are downloading, it will take some time for Google’s servers to compress the files into a downloadable .zip file. Keep an eye on the progress indicator at the bottom right of the screen.

It is important to note that Google formatted documents will be automatically converted to their respective Microsoft format, so Sheets to Excel, Slides to PowerPoint, and so on while other types of documents will be migrated as-is. Don’t worry though, you will have the option of converting them back to Google format in a later step. If you’re concerned about losing formatting during this conversion process, then you should take a look at Method 2, below.

Expand your zip file and upload everything to your new account

Once Google has finished compressing your files and folders, the file will begin downloading to your computer, depending on your download settings. Be prepared to wait for a few minutes especially if you have lots of stuff in your Drive. Locate the downloaded .zip file, expand it, and you should see your old folder structure.   Open the Google account you want to migrate to, and go to your “Settings” tab, which is accessible by clicking the gear icon at the top left. You will then see a setting which reads “Convert files”, and this is where it might get tricky for you. Remember that during the download process any Google formatted files were automatically converted to Office format. You’ll probably want to convert these back to their original Google Drive format. If this is the case, then make sure the “Convert Uploads” box is checked.  

Next, navigate to Google Drive, and select all within the expanded folder on your desktop and drag your selection into your new Google Drive account folder; this will preserve your hierarchical file structure. Once the Google Drive app finishes syncing your files and folders you are ready to go. To free up space in your personal account, you may want to go back and delete the Export folder, but only after you’ve verified that all of your files made it through the process. You can do this by doing a side-by-side comparison of your Google Drives by signing in to each account in a separate instance of Chrome.